Technology is updating everything and signatures are no exceptions. There was a time when a signature made by pen and ink was considered to be the authority but now e-signatures are here, which are analogous to the typical signatures. These digital signatures work like typical signatures but they have certain advantages over them.
Today, we will be taking a look at several reasons why you should start using e-signatures in your business and how these could be beneficial for your company. Let’s get started!
Saves employees’ time
If you have a business that requires signed papers, contacts, receipts, consent forms, or any other similar documents that require signatures then you may be familiar with the fact that employees spend a lot of time handling those documents and getting them signed.
It all starts with printing the documents, getting the document signed, then scanning the documents to convert into a digital format, and then adding the document to a file cabinet, all of this can take a huge amount of time.
Instead of all this long process, you can just use an e-signature that will simplify the whole process and keep it digitized. This will give more time to employees to focus on the work that matters the most instead of getting some documents signed.
Digital documents are more secure
Unless paper documents are sitting at your table all the time, it is hard to keep track of them. Especially if there is any confidential information in the documents then there are chances that this information could easily be misplaced and it would be hard to find that piece of the document again. Along with that, paper documents are fragile and can be torn apart or damaged easily, plus signatures can be forged at any time.
When you start using e-signatures then you would obviously feel the benefit of digital documents and how secure they are. Documents like PDF are even more secure since you can also add another layer of security in the form of encryption. Plus, digital documents also provide an audit trail that shows the exact time and changes made to the document.
Plus, digital documents like PDF have the additional benefits that you can merge multiple PDFs using the Merge PDF tool or convert PDF into other digital formats such as PDF to JPG, Word, Excel, PPT, etc.
Economic and environmental benefits of digital documents
When you opt to choose digital documents instead of paper documents then you also get economic benefits and going paperless has its environmental benefits too. By using digital documents and using digital signatures, your company can save a lot of money on paper, paper-related equipment, shredding, and storage.
You can even eliminate the need for a Scanner or a Printer since all of your work will be done digitally. Even if you don’t completely eliminate the usage of paper, you can substantially reduce it which will work in the favor of your company.
The environmental benefits are also there as well because every year thousands and millions of trees are cut down around the world just to make paper. Although paper is recyclable, in companies documents are stored instead of being recycled and by reducing the usage of paper, you are putting less stress on the environment.
Legally recognized & acceptable
If you think that digital signatures or e-signatures may not be recognized legally then this cannot be farther from the truth as digital signatures are legally recognized. In both the US and the UK, e-signatures & digital signatures have been legally recognized since the early 2000s.
There are proper laws and regulations that are made for the usage of electronic signatures and these laws make electronic signatures as valid and legal as those made with a pen. A document with an e-signature is legal as long as it is not forged and can be submitted as evidence in court when required.
Customers demand for digital documents
Nowadays, customers would prefer their documents, receipts, and other things in digital form rather than a hard copy. Customers are now demanding speed & efficiency from companies and by shifting to digital documents and validating the documents with an e-signature, you are just making it easier for yourself and your customers to access the documents.
This is the age of digital technology and instead of reading a document in-person on a file, customers would prefer to read it on their tablet, and by choosing digital processes, you will be providing a better overall customer experience.